Gloucester MiniCon 2012 - Sunday 29th January

[Stuart]

Update from Robie...

Thank you for all your support and contributions so far. We're nearly there. If anyone's forgotten, the first Gloucestershire MiniCon is this Sunday, 29th January.

1. Set up will be from 0900. Doors open to paying visitors from 1000. Clear-up will begin at 1500 and shutdown should be complete by 1600.

2. Inevitably, there have been a few drop-outs along the way, with the following results:

• Kitchen It seems that we won't have kitchen staff for the day, but snacks will still be available from bar and there's a good garage shop 5 mins away. All the same, you might like to bring lunch. On the positive side, though, it means that we will definitely have room for a bring-and-buy stall.
  
  
• 40k Tournament We have lost our planned judges for the day. Could any clubs with experienced 40k players please ask if they would be prepared to volunteer as judges for this event?
  
  
• Volunteers We are still a little short on volunteers to run activities aside from the game tables: parking supervisors, bring-and-buy managers and, of course, door staff, are essential to the event's success. If we have enough volunteers, few people will have to do more than 30 mins on duty, so please put this out to your people. We don't need names, but if we can get numbers, that would be brilliant.
  
  
• Paying attendees The object isn't to turn a profit or even, in particular, to cover our costs, but it would be good to get the impression that this is something we should do again, so anyone in your clubs who can't make it as a volunteer can still do their bit by turning up, buying a ticket (for £2.50!) and playing a few games. We have no idea how many to expect, but please promote the event actively to all your members.
  

3. Bring-and-buy
It's really simple: we'll set up as many tabletops as we can fit. You bring an item. You pay 50p. You put whatever price on the item you like. We give you a ticket. If your item sells, you get all the money. You can bundle as many objects together into a single "item" as you like, but they will need to be boxed or bagged up together, or things will get lost. If there isn't room to put your item on the table, you'll have to wait until something else sells to make room. You can collect your money for a sold item at any time during the day (assuming it's sold). B&B is cash only, obviously.

4. Retailers/Manufacturers
We have a couple of retailers/manufacturers running games. You are welcome to have whatever promotional materials for you company on your table that you like, and to sell related products alongside the running of games. Space, however, is limited, so I suggest setting up your game first and then seeing how much room you've got left for stock. I've also had some contact with retailers who, either for reasons of space or for coming late to the party, are not running games. You are welcome to promote your products by handing out flyers or catalogues, and if you want to sell stock out of your boot in the car park that, too, is fine. If space allows, you may put a limited amount of stock on the bring-and-buy and we'll manage the sales, but we don't have the capacity to provide receipts. Attending retailers/manufacturers, with or without tables, who feel moved to donate stock, gift certificates or anything else of value towards our prize pool will receive the priceless gifts of our eternal thanks and a return invitation if events are sufficiently successful to do this again next year.

5. Local resources
You get one or two 2'x2' tables and between 2 and 6 chairs, depending on needs and availability. We cannot guarantee access to power. All terrain, playing surfaces, models, dice, measuring devices, rules, army lists and scenario rules must be provided by yourselves. There is limited wall space by each table on which you may stick posters, rules or any other relevant materials.

6. Painting Competition
Just a quick reminder that there is a painting competition. Please direct your members/customers/Twitter followers to the rules, here.